Executive Board Meeting
TUESDAY, February 10, 2009
7PM at Lee’s house

I. Minutes of January 6, 2009, Executive Board Meeting
attendance: Chris, John, Karin, Lee
A. JOHN will
1. Continue to monitor CPHOA liability insurance on law suit,
2. Call for Election Committee report,
3. Prepare minutes of this meeting,
4. Finish & distribute January Business Mtg Agenda
5. Star on February newsletter.
6. Lois on Cap Improve minutes, (AGAIN)
7.
B. CHRIS will
1. Write newsletter article about trees falling out of yards by Feb 1,
2. With Karin finalize 2009 tentative budget,
3. Call for Testing Pond water.
4. Cost of removing silt traps by working with Rick Sutherlin & Hoosier Acquatic
5. Will write a letter to Kevin (Neta Contruction) about issues with the entrance work that the Board will ‘sign off’ on,
C. JOHNN will
1. Forward article about X-Mas winner for website & newsletter
2. Provide copies on ARB approvals and other letters sent to
homeowners to John for records,
3.
D. LEE will
1. Write letter to City of Lawrence confirming their response to cut trees
2. Get name of City Council rep so that we can deal with tree
trimming,
E. KARIN
1. Review compilations for 2006 & 2007 when they come in and explain at January CPHOA Bus Mtg; also make copies to distribute
2. Tentative budget for 2009 + call for committee expenses, tentative budget to be posted on website
3. Provide update on renter whose house has a new owner

II. OTHER
A. Agreed to set a date, & perhaps a rain date, for when the work on the front entrances is to be completed. Other issues of concern: chipped limestone, one eyebrow wall not worked on, entire wall down or re-surface.
B. Johnn will set down as head of CIC as of January 1, 2009, but will continue to liaison with entrance work. Johnn also indicated via e-mail that he wishes to step down from the ARB.
C. Agreed on dates for next Exec Bd meeting 2/10/09 ,
D. Chris gave Money file to Karin as well as 2006 checkbook,
E. Approved the 2009 dues notice with corrections
F. Approved hiring an accountant for dues collection, delinquent dues to lawyer, and title insurance contact (fee to register with the state)
G. Approved Tim’s $100 fee for web managing.

III. NEW
A. Who to handle ARB?
B. Margaret F to take on Capitol Improvement
C. Update on late dues from 2007/08 from attorney; prepare to hire new attorney; dues collection so far
D. Tentative: GT on tree removal, KIB on evergreens,
F. Law case? Anything?
G. KIB donation? Paid?
H. Entrances: Progress report
I. Set up Easter Egg Hunt on April 4,
J. Recruiting volunteers,
K. Directory update,
L. Snow Removal



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