Executive Board Meeting
TUESDAY, March 17, 2009
7PM at John=s house

I. Minutes of February 10, 2009, Executive Board Meeting
attendance: John, Johnn, Lee
A. JOHN will
1. Continue to monitor CPHOA liability insurance on law suit,
2. Prepare April Business Meeting Agenda
3. Prepare minutes of this meeting,
4. Distribute February newsletter
5. Spencer on Garage Sale
6. Send out e-mail asking for volunteers,
7. Will send Lee and Johnn updated Directories,
8. Soil Conservation info to Johnn
B. CHRIS will
1. Write newsletter article about trees falling out of yards by Feb 1,
2. Easter Egg Hunt, April 4 @ south entrance
3. Call for Testing Pond water.
4. Cost of removing silt traps by working with Rick Sutherlin & Hoosier Acquatic
5. Will write a letter to Kevin (Neta Contruction) about issues with the entrance work that the Board will >sign off= on,
C. JOHNN will
1. Finsih work on front entrances with Kevin,
2. Arrange dates with KIB for tree plantings this fall; work with Nate if at all possible
3. Forward any remaining approvals & complaint letters to John for filing,
D. LEE will
1. Write letter to City of Lawrence confirming their response to cut trees
2. Get name of City Council rep so that we can deal with tree
trimming,
E. KARIN
1. Dues collection so far,
2. By-Laws from Centex,
3.

II. OTHER
A. Johnn to continue to advise CIC; Lee to advise ARB
B. Johnn reported that only two things remain to be done on the entrances: washing brick, installing limestone (and cleanup)
C. Agreed on dates for next Exec Bd meeting 3/24/09 ,
D. Move ahead with new lawyer, i.e., lunch meeting to discuss issues CPHOA wants addressed

E. Kevin performed extra work on wall maintenance, e.g., filled in concrete blocks on main walls in lieu of discount,
F. Agreed to move ahead with State of Indiana re-certification,
G. Since January 1, 2009, c. $1900 collected from 2008 late dues; $4,000 for 2009 dues.
H. Agreed to hold off on KIB donation until tree issue for this year settled,

III. NEW
A. Need to release KIB donation since approved. $500, then $250 when this year is finished.
B. Approve April Agenda,
C. Attorney report; accountant report
details: no parking = A-OK, Exec Bd = 3, monthly reports via e-mail, $81 court cost up front but reimbursed, etc.
D. GT on tree removal. When?
E. KIB on evergreens and/or others. When?
F. Final Entrance Report; Pay final bill; reimburse for improper work? E.g., pins not used for caps but paid for, clean up was spotty at best though guaranteed each day they worked,
G. Easter Egg Hunt review,
H. Keep P.O Box?
I. ARB form on website? Update?
J. Recruiting volunteers,
K. Have Kenny prepare list of garden tips for homeowners which we can give out at CPHOA meeting and then e-mail.
L. Signs for Garage Sale, c. $250 + newspaper ad,
M. Letter sent to homeowner on his street – mess in yard. New procedures from lawyer,
N. $25 for Marsh bags for new homeowners.
O. Mailing to those who have incomplete data on DIRECTORY, e.g., missing websites, phones, etc.
P. $25 for Marsh bags,
Q. GT = $400 to repair and re-do beds ‘messed up’ by Neta Construction




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