Executive Board Meeting
TUESDAY, May 12, 2009
7PM at Karin=s house

I. Minutes of March 17, 2009, Executive Board Meeting
attendance: Chris (left before meeting began), John, Karin, Lee,
A. JOHN will
1. Continue to monitor CPHOA liability insurance on law suit,
2. Prepare & distribute April Business Meeting Agenda
3. Prepare minutes of this meeting,
4. Send alpha list to lawyer
5. Notify Spencer on Garage Sale
6. Send out e-mail asking for volunteers, also for newsletter, do one or two committees at a time
7. Will send Lee and Johnn updated Directories,
8. Soil Conservation info to Johnn
9. Copy of lawyer agreement to Karin
B. CHRIS will
1. Write newsletter article about trees falling out of yards by Feb 1,
2. Easter Egg Hunt, April 4 @ south entrance
3. Call for Testing Pond water.
4. Cost of removing silt traps by working with Rick Sutherlin & Hoosier Acquatic
5. Will write a letter to Kevin (Neta Contruction) about issues with the entrance work that the Board will >sign off= on,
C. JOHNN will
1. Finish inspecting work on front entrances for final payment (C. $7,000),
2. Arrange dates with KIB for tree plantings this fall; work with Nate if at all possible
3. Forward any remaining approvals & complaint letters to John for filing, also forward any form letters from ARB to Lee, e.g., flyers sent out in the past, etc.
D. LEE will
1. Find out the cost from a private contractor to trim 100 trees in the neighborhood,
2. Write letter to City of Lawrence confirming their response to cut trees, do they need individual addresses in advance?
3. Update ARB ‘request’ form on website,
E. KARIN will
1. Dues collection so far,
2. By-Laws from Centex,
3. Cost of possible tree trimming billing for accountant & set of mailing labels, (for latter can try Pak and Mail),
4. Will send Lee any ARB forms she might have from Scott D.,

II. OTHER
A. Agreed that a mailing to go out to homeowners with incomplete data so that the Directory can be updated
B. NEWSLETTER:
1. ad in newsletter for incomplete data on directory,
2. ask for volunteers
3. tree trimming notice
C. Asked Chris for a list of problems to be addressed with NETA, e.g., holes in brick for light bracket, sealing the brick, testing for concrete poured through cinder block for re-enforcement, [subsequent e-mail on date of meeting from Johnn said holes and sealing will be taken care of]
D. Send donation to KIB with Thank You letter,
E. Proposed April Agenda approved with addition of items covered at this meeting,
F. Jones ARB letter from Lee to be followed up by second. If no compliance it goes to the lawyer
G. Decided to keep the PO Box for now, c. $70 per year
H. Aprroved up to $300 for Spencer on Garage Slae signs, $25 for Welcoming Committee on Marsh bags, up $400 on beds and lawn repair for GT (though separate billing on damage by NETA),
I. Karin reported 44 homes did not pay dues, and that late notice is being sent,
J. Next Exec Bd meeting is May 5, 2009,
K. Tom Ayres is handling State re-certification
L. Attorney report on costs, timelines, etc provided,
M. Karin & John up this year; Johnn and Lee in 2010; Chris in 2011,
N. All City of Lawrence ordinances are now on line

III. NEW
A. Accountant report; Attorney – only three board members allowed
B. Select CD to invest in
C. Update on KIB on evergreens and/or others
D. Final Entrance Report; Johnn on photo comparison
E. Newsletter items discussed (See II.B. above),
F. Second Jones letter
G. Attendance at meetings by Exec Bd members
K. Have Kenny prepare list of garden tips for homeowners which we can give out at CPHOA meeting and then e-mail.
L. MATERIAL FROM LAWYER on LAW CASE



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